Navigating the company’s policy on employee misconduct can be confusing. To clarify, here is a breakdown of what you need to know about reporting on and off-duty misconduct, traffic violations, and accidents.
General Misconduct Reporting Requirements
The company requires all US-based employees and its affiliates to self-report certain events that occur while they are employed. It is the employee’s responsibility to report these events as soon as they return to work or to notify their supervisor if they can’t report within two business days.
The following events must be reported:
- Any arrests that occur on company property or a job site.
- All felonies, including criminal charges, convictions, guilty pleas, and “no contest” pleas.
- All misdemeanors involving violence, dishonesty, theft, fraud, or drug-related offenses, among others.
- Any event that is likely to negatively impact your ability to perform your job, such as the suspension of a relevant license or certification.
Reporting Driving-Related Incidents
The reporting requirements for driving incidents vary depending on your position and the type of vehicle involved.
For all employees:
- You must report all accidents involving a company-issued vehicle, regardless of whether there is an injury.
- You must also report all accidents involving any vehicle driven for work purposes, regardless of whether there is an injury.
- All traffic tickets, citations, or arrests for any driving-related offense that occurs while driving a company-issued vehicle or a personal vehicle for work must be reported. This includes offenses like driving under the influence or while texting.
For employees in driving positions:
- You must report all accidents where a citation is issued, regardless of the vehicle or when the event occurred.
- You must also report all traffic tickets, citations, arrests, or convictions for driving-related offenses, regardless of when the event occurred or what vehicle you were driving.
- Off-duty parking tickets in a personal vehicle do not need to be reported unless they could affect your ability to perform your job, such as leading to a license suspension.
How to Report an Incident
When a reportable event occurs, you must enter the information into the company’s online
Incident Reporting Tool. You can ask your supervisor for assistance if needed. After you file the report, you and your supervisor will receive a confirmation, and the report will be forwarded to Human Resources for review.
For traffic incidents involving a company vehicle, the process is slightly different depending on the situation:
- If you are issued a citation, you must report it in the Incident Reporting Tool, and any accident must be reported in PRISM. A copy of the citation may be requested.
- If an accident occurs with a company vehicle but you are not issued a citation, the accident should be reported in PRISM but not in the Incident Reporting Tool.
Consequences of Non-Compliance
Keep in mind that failure to comply with these reporting requirements can lead to disciplinary action, including termination. The company may also conduct an independent review of the facts for any reportable event to determine if disciplinary action is necessary.
If you are ever unsure whether an event needs to be reported, it is best to contact Human Resources for guidance.
